Minutes of the Business Meeting
November 5, 2013
I. The business meeting was called to order at 6:30 PM by Vice President Steve Grenot.
Members attending: President (vacant), Vice-president Steve Grenot, Secretary Reed Ostrander, Members: Chip Borona, Jerry DuPont, Banks Edwards, Sean O’Brien, Richard Simmons, Kerry Sullivan; Visitor:
A. Announcements
1. The next run session will be on November 19th at 6:00 PM at Bill Little’s.
2. The next meeting will be held at 6:30PM at Trains by Johnson’s on December 3, 2013.
3. The next Club train show will be at 1:00 PM at Frenkel Hall on the Interstate Fair property, December 6th to set up for the Campfire Kids Christmas party.
a. Run sessions will be from 9:00 AM to 7:00 PM Saturday and Sunday (December 7 and 8).
b. Take down will Monday, December 9 at 12:00 PM.
B. Minutes of the previous meeting of October 1, 2013 were read by Secretary Reed Ostrander.
1. Banks moved acceptance and was seconded by Kerry.
a. The minutes were accepted as amended: treasury balance of $1864.50.
C. The treasurer’s report was presented by Sean for Bill Little.
1. As of this date there is $1973.52 in the treasury.
a. Banks moved acceptance and was seconded by Reed.
b. The report was accepted as presented.
D. Old Business
1. Reed commented that he felt the Interstate Fair went very well except for the problems with getting the trailer to the fair.
a. Reed noted that we should always have someone as event Coordinator who is responsible for arrangements and layout set up.
1) Rules of the Club call for both a Coordinator and a Load Master be designated for all such events.
2. Reed noted that the trailer is not actually capable of accommodating all the modules we presently have and there is a possibility of more modules becoming available. Should we invest in another trailer?
a. Discussion noted that a truck or trailer rental would be a cheaper option when and if needed.
3. Banks made a motion that we should replace the keyed padlocks on the trailer with combination locks so key availability will not be an issue.
a. The motion was seconded by Kerry.
1) The motion passed.
2) Banks agreed to purchase the needed locks which must pass through the trailer hitch lock opening. [Done!]
E. New Business
1. Reed made a motion that we attend the Campfire Kids Christmas party at the Frenkel Building on the Interstate Fairgrounds. The party will be on December 7 and 8 from 9:00 AM to 7:00 PM.
a. The motion was seconded by Chip.
b. The motion passed.
c. Members and visitors agreeing to attend are: Reed (Coordinator), Sean (Load Master), Steve, Jerry, Chip, and Dave Ramirez.
d. Reed noted that we will utilize a 1 x 2 layout plus corners. The end modules will be the single bridge and lumbering modules. The side modules will be the mine and country service double modules.
2. Sean made and Chip seconded a motion that we attend the NAS children’s Christmas party if asked.
a. The motion passed.
b. Members agreeing to attend are: Reed, Sean (Load Master), Steve, Jerry and Chip (coordinator).
c. Reed suggested that we use the 1 x 2 layout as planned for the Campfire Kids layout.
3. Vice President Steve noted that we needed to nominate a slate of candidates for next years Club officers. He asked for volunteers.
a. The following members agreed to run for Club officers:
1) President: Reed Ostrander
2) Vice President: Steve Grenot
3) Treasurer: Bill Little
4) Secretary: Chip Borona
b. Nominations will remain open until the next business meeting when elections will be held.
4. It was noted that we need to contact the Marines Toys for Tots group for a presentation at the next business meeting Sean said he will look into it.
F. The meeting was adjourned at 7:37 PM.
Respectfully Submitted by
D. Reed Ostrander
Secretary
PMRC HO Division