Minutes of the Business Meeting

of November 2, 2010

 

I. The business meeting was called to order at 6:43 PM by President Ron Hartman.

Members attending: President Ron Hartman, Vice-president Steve Grenot, Secretary Reed Ostrander, Members: Cody Beers, Tim Beers, Chip Borona, Banks Edwards, Marion Johnson, Bill Little, Bob Murphy.

            A. Announcements

1. There will be a work session at the clubhouse on November 13 starting at 10:00AM. Ask Steve Grenot if you have questions re the session.

                        2. The next meeting will be on December 7, 2010.

3. We will have a Christmas get-together on the weekend of December 11 or 18. Save the dates for some good fun.

B. Minutes of the previous meeting of October 5, 2010 were read by Secretary Reed Ostrander.

                        1. Bob moved acceptance of the minutes as corrected and was seconded by Banks.

                                    a. The minutes were accepted as corrected.

            C. The Treasurer’s report was presented by President Ron in the absence of the Treasurer.

                        1. As of this date there is $633.37 in the treasury.

                                    a.  Reed moved acceptance and was seconded by Banks.

                                    b. The report was accepted as presented.

            D. Old Business

1. Ron thanked the members who attended the Interstate Fair show and said he thought there was a good turnout.

a. Ron noted that members helping in the set-ups and take-downs should bring their own tools to avoid slowing down members who do bring tools.

2. Bob noted that we need to have a work session to fix modules with track or wiring problems. This should be accomplished before the Atlanta show.

                        3. Bob made a motion to accept Tim and Cody Beers as full members.

                                    a. The motion was seconded by Banks.

b. The motion passed. Cody and Tim Beers are full members of the PMRC HO Division as of this date.

4. Bob made a motion to attend the World’s Greatest Hobby on Tour Atlanta train show if 6 members will attend (this is a modification to the motion to attend made at the July meeting).

                                    a. The motion was seconded by Chip.

b. The motion passed after discussion. The secretary will mail out the application tomorrow.

                                    c. The show will be on Feb. 12 and 13, 2011. Set-up will be on Feb. 11.

                                    d. The following six members have agreed to go: Ron, Reed, Chip, Bob,?

E. New Business

1. Bob moved that we move the spare tire on the trailer and have it welded to the center area of the hitch yoke frame.

                                    a. The motion was seconded by Reed.

                                    b. The motion passed after discussion.

                                    c. Bob will handle the process.

2. Tim offered to revise the trailer ramp shim boards to hinged metal. His offer was accepted.

3. Bob moved we have the picture of the grain elevator module at night be used as one of the trailer broadsides.

                                    a. The motion was seconded by Chip.

b. The motion passed. Steve said he will redo the photo to get greater definition.

c. Placing a caboose picture on the door end of the trailer was discussed. We also need a photo for the opposite trailer side. A view of the roundhouse was suggested. Steve will look for a suitable subjects and pictures for the latter.

                                    d. We will also need short titles for the pictures.

4. Ron announced that there will be sign-in sheets at all future work and set-up sessions. Run times will be based on time volunteered.

5. Marion announced the officer nomination slate for the 2011 calendar year as he had it at this date.

a. Marion noted that Dennis McDermott no longer wished to serve as treasurer.

                                    b. Chip nominated Bill Little for treasurer.

c. Ron asked if there were any additional nominations. There being none, Ron declared the slate elected since there was only one candidate per office. There was no objection.

d. The following members were elected as officers to begin on January 1, 2011:

                                                1) President: Ron Hartman

                                                2) Vice- President: Steve Grenot

                                                3) Treasurer: Bill Little

                                                4) Secretary: Reed Ostrander

                        6. Chip made a motion that we have a Christmas party.

                                    a. The motion was seconded by Reed.

1) Steve as Activities chairman will arrange the party on one of the middle December weekends.

7. Reed made a motion that Banks audit the Treasurer’s books with Dennis and Bill. Banks would serve as the audit chairman.

                                    a. The motion was seconded by Steve.

                                    b. The motion passed.

 8. Reed noted that we have received an application to attend the Fairhope train show from Herb Kern.

                                    a. Banks moved that we attend the show.

                                    b. Reed seconded the motion.

                                    c. The motion passed. Reed will submit our application.

            F. The meeting was adjourned at 7:44PM.

 

Respectfully Submitted by 

D. Reed Ostrander

            Secretary

            PMRC HO Division

 

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