Minutes of the Business Meeting
of March 6, 2012
I. The business meeting was called to order at 6:38 PM by President Chip Borona.
Members attending: President Chip Borona, Vice-president Steve Grenot, Treasurer Bill Little, Secretary Reed Ostrander,
Members: Tim Beers, Chip Borona, Banks Edwards, Bob Murphy, Connor O’Brien, Art Sherman, Richard Simmons, Charles Tucker, Mike Wishnacht;
Visitor: Terry Tucker, PMRC Executive Committee Chairman, David Ramirez.
A. Announcements
1. The next run session will be on March 27th at 6:00 PM at Bill Little’s.
2. There will be a clubhouse cleanup on March 24th at 10:00 AM. Please try to attend. See item D.3. below.
3. The next business meeting will be held at 6:30PM at Trains by Johnson on April 3, 2012.
B. Minutes of the previous meeting of February 4, 2012 were not read by Secretary Reed Ostrander.
1. The Feb.4th minutes are available in emails sent by the Division secretary on February 6th and March 7th, 2012.
a. The minutes of February 4, 2012 will be read at the meeting of April 3, 2012.
C. The treasurer’s report was presented by Bill Little.
1. As of this date there is $1,468.50 in the treasury.
2. The total in the February 4th notes should be corrected to $1323.50.
a. Reed moved acceptance and was seconded by Banks.
b. The report was accepted as presented.
D. Old Business
1. Bob Murphy discussed his findings re Club shirts:
a. Shirts with Club embroidery will cost $25.00.
b. The shirts will be 60-40% cotton/synthetic mix with a chest pocket and royal blue color.
c. Reed moved that Club members purchase (as needed) the above type of shirt as supplied by Jif Embroidery and Designs, Co.
1) The motion was seconded by Tim.
2) The motion passed.
2. The Fairhope train show was discussed.
a. Show coordinator Reed presented a layout plan. Bob Murphy will repair the grain and alcohol refinery modules.
b. There will be 6 members at set-up on Friday, March 16th at 3:00 PM.
c. There will be 9 members to run on Saturday, March 17th.
d. There will be 8 members to run and 7 to take down on Sunday March 18th.
3. Reed made a motion to proceed with construction on the clubhouse.
a. See the minutes of the February 4 meeting for a discussion of the costs and materials needed to finish the clubhouse.
b. The motion failed for lack of a second.
1) The clubhouse project will be dropped.
c. Steve noted that the Club will need to remove all Club or member owned materials or tools from the clubhouse.
1) Tim moved and Bill seconded that we remove material and sweep the clubhouse on Saturday, March 24 at 11:00 AM.
a) The motion passed.
4. Construction of a new roundhouse module was discussed.
a. See item E.1. in the minutes of February 4, 2012 for additional discussion of a new roundhouse module.
b. President Borona appointed a committee to study the design and costs of building a new roundhouse module and present their findings at the April business meeting.
1) Co-chairmen Bob Murphy and Tim
2) Members Art and Bill.
3) Bill noted that he has much of the materials for module construction that he can donate.
E. New Business
1. President Borona noted that Richard Simmons and Joe Garcia have completed attending 3 Club meetings required for acceptance as a full members.
a. Reed moved and Banks seconded a motion to accept the above named candidates as full members of the PMRC HO Division.
1) The motion passed.
2. Steve noted that he will supply CDs of Reed’s weathering talk to interested members at a cost of $5.00 each.
3. President Borona appointed Bob Murphy to look into purchasing a new Club trailer.
4. Dave Ramirez noted that the Flomaton festival is interested in having us attend a September 29th(?) show. President Borona will contact the festival group to obtain additional information.
F. The meeting was adjourned at 7:50PM
Respectfully Submitted by
D. Reed Ostrander
Secretary
PMRC HO Division