Meeting Minutes for Dec 2013

Minutes of the Business Meeting

December 3, 2013

I. The business meeting was called to order at 6:35 PM by Vice President Steve Grenot.

Members attending: Vice-president Steve Grenot, Treasurer Bill Little, Secretary Reed Ostrander, Members: Chip Borona, Jerry DuPont, Banks Edwards, Sean O’Brien, Kerry Sullivan, Charles Tucker; Visitor:

A. Announcements

1. The next run session will be on at 6:00 PM, December 17 at Bill Little’s. If you wish, Bill will fire up the grill to cook any food you bring.

2. The next meeting will be held at 6:30PM at Trains by Johnson’s on January 7, 2014.

3. The next work session will be on Wednesday December 5 to set up for the Campfire Kids show at the Interstate Fair exhibition hall.

4. The work session to set up for the NAS Christmas show will be on Thursday, December 11. Watch for emails from Sean for time and place.

B. Minutes of the previous meeting of November 4, 2013 were read by Secretary Reed Ostrander.

1. Banks moved acceptance and was seconded by Charles.

a. The minutes were accepted as written.

C. The treasurer’s report was presented by Bill Little.

1. As of this date there is $1928.13 in the treasury.

2. The insurance bill was $332.81, a small increase from 2012.

3. All the Toys for Tots train sets have been paid for.

4. All member dues have been paid.

a. Reed moved acceptance and was seconded by Banks.

b. The report was accepted as presented.

D. Old Business

1. Banks bought three new combination locks for the trailer.

a. The combination has been set to REED on all the locks.

1) Note: the locks noted above all jammed or broke at their first use. New locks have been purchased.

2. Banks and Charles moved that the slate of officers for 2014 be accepted.

a. After asking for additional nominations and hearing none, Vice President Steve Grenot declared the slate of nominees elected.

1) For president: Reed Ostrander

2) For Vice President: Steve Grenot

3) For Treasurer: Bill Little

4) For Secretary: Chip Borona

E. New Business

1. Reed acting as Show Coordinator presented a layout plan for the Campfire Kids Christmas show. See attached 2 x 4 modules plus corners plan.

2. It was discussed and decided to select the layout for the NAS show when more was known about the time schedule for setting up. Note: The 1 x 2 alternate plan as attached was used except the bridge was replaced by the lumber mill module.

3. Bill suggested that we approach the State agency disbursing bingo derived taxes for Club support.