Pensacola Model Railroad Club

HO Division


Minutes of the Business Meeting

of 3 OCTOBER 2017



The business meeting was called to order at 6:34 pm by President Reed Ostrander.


Officers attending were President Reed Ostrander, Vice-President Steve Grenot, Secretary Chip Borona and Treasurer Bill Little. Members attending were Howard Cowgill, Jerry Dupont, Banks Edwards, Rick Simmons and Charles Tucker.


I. Reading of the Minutes

A. The minutes of last month’s meeting were read by Chip.

1.    Charles made a motion to accept the minutes, Banks seconded and the minutes were approved by the membership.

B. The minutes of last month’s Special Business Meeting of September 19, 2017 was read by Chip.

1.  Banks made a motion to accept the minutes, Steve seconded and the minutes were approved by the membership.


II. Treasurer’s Report

A.     The Treasurer’s report was read to the club by Bill reporting that the current balance is $1099.84.

1.       Bill reported the Flomaton festival gave us $200 for participating with our layout.

2.       Charles made a motion to accept the Treasure’s Report, Banks seconded and the report was approved by the membership.


III. Announcements

A.     The next Business Meeting will be held at 6:30 pm at the Clubhouse on Tuesday

November 7th, 2017. Members can run trains before and after the meeting.

B.     The 1st Run Session will be held at 6:00pm at the Clubhouse on October 10th, 2017.


At the monthly business meeting and run sessions Bill provides hot dogs & hamburgers with all the trimmings. You can also bring your own food to grill, a cover dish or desert. There will be drinks or BYOB. Members can arrive at 5:30 pm to grill and eat dinner. Please park and use the gate on the side street. Disabled members can use the gate at the front of the house.


All members are encouraged to RSVP the Host so they can anticipate the headcount.


IV. Old Business

A.     Flomaton Railroad Junction Day Evaluation

1.       Voting and not planning to attend.

a.       Vote only if going otherwise abstain.

2.       Tippy did not have help available. The Flomaton Fire Depart was on a call and Tippy himself was running a CSX special, although he eventually was able to help set-up. 

3.       There were some technical issues with the yard, but they were overcome.

B.     Pensacola Interstate Fair 2017

1.       Layout set-up on Sunday October 15th starting at noon through 18th.

2.       Fair dates are October 19th to 28th.

3.       Hours of operation

a.       Weekdays 4:00 pm to 10:00 pm

b.       Weekends 11:00 am to 10:00 pm

4.       Take down on Sunday October 29th.

5.       The coordinator will be Reed.

6.       Two runs will be needed to bring the layout and the Engine Service Module.

C.     Repairs for the damage trailer

1.       The trailer was damaged when the right side tire went into a street drain when leaving Flomaton on Sunday.

2.       The tire and rim cannot be repaired and it looks like the axle is bent.

3.       Also, the running light on the fender was damaged as well.

4.       Bill will look into getting quotes.

5.       If the trailer is repairable at a reasonable price, then other areas of the trailer will be looked at for repair:

a.       Side door

b.       Tailgate

c.       Inside

6.       Damage to the trailer contents will not be known until unpacked for the fair.

D.     Pensacola RailFest 2017

1.       Location will be at the Hadji Shrine West 9 Mile Road

2.       Layout set-up on Friday, December 1st at noon

3.       Run dates:

a.       Saturday December 2nd, from 9:00 am to 5:00 pm

b.       Sunday December 3rd, from 10:00 am to 4:00 pm

4.       Take down December 3rd at 4:00 pm

5.       Attendees:

a.       Banks, Charles, Jerry, Howard, Reed and Rick.

b.       Tentative are Steve, Chip and DJ

c.       Coordinator and Load Master are TBD.


V. New Business

A.     NAS Children’s Christmas show

1.       Sean is the point of contact with the Navy

2.       Set-up Charles 4x8 layout

3.       Attendees are TBD

4.       Date is TBD

B.     Mobile Via SWARM show

1.       Dates will be March 9th and March 10th 2018

2.       Set-up on Friday March 8th 2018

3.       Attendance TBD

C.     Jerry provided a handout and instructions for setting up the new yard.

D.     Bill requested the Club purchase a folding table to serve as a food table.

1.       Banks made a motion to accept Bill’s request, Charles seconded and the request was approved by the membership.

E.      Bill was able to salvage large casters for the Roundhouse carrier.


VI. Club Welfare

A.     Donna Grenot is in the hospital with colon issues.

1.       Steve will provide a card and flowers.


The meeting was adjourned at 6:55 pm.


Respectfully Submitted by

Stephen “Chip” Borona

Secretary PMRC HO Division