Pensacola Model Railroad Club

HO Division

Minutes of the Business Meeting

of August 1, 2017


The business meeting was called to order at 6:23 pm by President Reed Ostrander.


Officers attending were President Reed Ostrander, Vice-President Steve Grenot, Secretary Chip Borona and Treasurer Bill Little. Members attending were Howard Cowgill, Jerry Dupont, Banks Edwards, Sean O’Brien and Rick Simmons.


I. Reading of the Minutes

A. The minutes of last month’s meeting were read by Chip.

1.    Steve made a motion to accept the minutes, Banks seconded and the minutes were approved by the membership.


II. Treasurer’s Report

A.     The Treasurer’s report was read to the club by Bill reporting that the current balance is $1,005.76.

1.       Steve made a motion to accept the Treasure’s Report, Banks seconded and the report was approved by the membership.


III. Announcements

A.     The next Business Meeting will be held at 6:30 pm at the Clubhouse on Tuesday

September 5th, 2017. Members can run trains before and after the meeting.

B.     The 1st Run Session will be held at 6:00pm at the Clubhouse on August 15th, 2017.

C.     The 2nd Run Session will be held at 6:00pm at Jerry’s Train Room on August 29th, 2017.

At the monthly business meeting and run sessions Bill provides hot dogs & hamburgers with all the trimmings. You can also bring your own food to grill, a cover dish or desert. There will be drinks or BYOB. Members can arrive at 5:30 pm to grill and eat dinner. Please park and use the gate on the side street. Disabled members can use the gate at the front of the house.


All members are encouraged to RSVP the Host so they can anticipate the headcount.


D.     Reed is scheduled for surgery 9th August.

E.      There will be a work session Saturday August 5th at 2:00 pm at the Clubhouse.


IV. Old Business

A.     27th Annual Wiregrass Model Railroad Show

1.       Location - National Peanut Festival

2.       5622 Highway 231 South (5622 South Oates St)

3.       Dothan, Alabama

4.       Dates

a.       Set-up on noon, Friday September 15th

b.       Show dates Saturday September16 and Sunday September 17th

5.       Hotel arrangements are each Club members responsibility

6.       Clarion hotel reservations phone (334) 794-8711

7.       Mention the train show to receive the special room rate

8.       Attendees:

a.       Bill (Friday trailer), Sean (Sunday trailer), Andy, Charles, Howard, Jerry, Rick & Chip

9.       Reed’s attendance is TBD on his recovery.

10.   Layout coordinator will be Chip.

11.   Size of layout is TBD on readiness of new yard and throat.

12.   Need to pick up Reed’s modules and buildings from his home.

13.   Pick up Club’s modules at Jerry’s, Saturday September 9th, 10 am.

B.     Flomaton Railroad Junction Day

1.       Set-up on Friday September 22nd

2.       Show date Saturday September 23rd 

3.       Take-down right at end of show

4.       Attendees:

a.       Jerry, Bill, Reed, Banks, Rick & Chip

5.       Layout coordinator will be Chip

6.       Load master will be Bill

7.       The roundhouse will not be used at Flomaton.

8.       Size of layout is TBD.

C.     Storage for Roundhouse Module

1.       Bill will purchase larger casters to move the module over the grass from his out-building


V. New Business

A.     Pensacola Interstate Fair 2017

1.       Start date October 19th and ends on October 28th

2.       Layout set-up on Sunday October 15th through 18th

3.       The Club will be using the roundhouse module.

a.       How to transport to the fair?

4.       Who will pick up the parking passes?

5.       Reed will prepare a run schedule

B.     Pensacola RailFest 2017

1.       Location will be at the Hadji Shrine West 9 Mile Road

2.       Start date Saturday December 2nd through Sunday 3rd

3.       Layout set-up on Friday, December 1st

C.     NAS Children’s Christmas show

1.       Sean is the point of contact with the Navy

2.       Set-up Charles 4x8

3.       Date is TBD

D.     Status of the new throat and yard by Jerry

1.       Legs were ½ inch short.

2.       60-70 electrical drops.

3.       8 more switches to be built.

4.       Salvaged trees from the old module.

5.       New scenery to be added for the Yard entrance.

6.       A new “road” will be added to match with the “bridge” module.


VI. Club Welfare

A.     The club had nothing to report.


The meeting was adjourned at 7:00 pm.


Respectfully Submitted by

Stephen “Chip” Borona

Secretary PMRC HO Division